Job Title: TS Processor IV - HRIS

Location: Teacher Administrative Center (T.A.C.), 3215 Cuming Street, Omaha, NE 68131- Talent Services

Reports To: Talent Services Administrator

Work Schedule/FLSA Status: 261-day 12-month / Non-exempt

Salary Schedule: Full-Time, 8:30 am – 5:00 pm, non-negotiated position

Position Purpose:

The TS processor will provide versatile and reliable support across multiple areas of the Talent Services (TS) department to ensure seamless operations during periods of increased workload, staff absences, or special projects. This individual will assist with various duties related to Human Resources Information Systems, including but not limited to PeopleSoft HCM, Talent Ed, E-Verify, and Nebraska Department of Labor. The TS processor will manage and respond to employment verification requests while maintaining strict confidentiality and adherence to the highest standards of security. Will also need to demonstrate a willingness to gain further knowledge of systems and products. Additionally, it is essential to maintain strong standards and professional ethics.

Essential Performance Responsibilities:

Employment Verification: Process and respond to employment verification requests while ensuring all verifications are released only with proper authorization and in compliance with labor laws and data privacy regulations. The ability to verify employee income using pay slips and or payroll reports to confirm employment status, pay rate, hours worked, and pay frequency. Able to validate year-to-date and/or District earnings for the employee.

E-Verify Compliance: Review employee-provided identification documents to ensure authenticity and compliance with USCIS guidelines. Assist with internal and external audits related to I-9 compliance. Complete and verify the I-9 Form for newly hired employees within the required timeframes.

HRIS Support: Maintain and support HR systems, including PeopleSoft, Talent Ed, E-Verify, and PaperVision. Perform accurate data entry, troubleshoot issues, and generate reports to ensure compliance and data integrity.

File Management: Organize and maintain employee records and applicant files in accordance with district policies and data privacy standards. Ensure timely updates and secure storage of sensitive information, including records managed in PaperVision.

Auditing: Conduct regular audits of HRIS data, personnel files, and compliance documentation to identify discrepancies and maintain accuracy. Prepare detailed reports and recommend corrective actions as needed.

Assist with analyzing and evaluating data, interpreting findings, and preparing reports to support processes in Talent Services

Assists with time reporting and payroll-related data on a weekly and monthly basis for payroll processing according to designated payroll deadlines, as needed.

Adheres to strong standards of professional ethics and confidentiality when relating to staff, administration, and community.

Perform a variety of responsible clerical, technical, administrative, and office support duties in support of District hiring.

Provide customer service, both in-person and by telephone; screen and direct telephone calls; take and relay messages; answer questions from employees and the general public as appropriate other requests for information.

Exhibits interpersonal skills pertinent to building positive human relationships with all District staff and community resources.

Possess skills pertinent to positive human relationships and the ability to work effectively with staff members as well as the many publics in a large urban setting.

Knowledge of the company's mission, purpose, goals, and the role of every employee in achieving each of them.

Other duties as assigned by supervisor(s)

Additional Duties: Performs other related tasks as assigned by supervisor, Chief Talent Officer, or Superintendent.

Equipment: This position requires the ability to use basic office equipment such as computers, copiers, scanners, LCD

projectors, and other office-related equipment. Must always comply with OPS’s guidelines for equipment use.

Travel: Limited local travel may be required.

Physical and Mental Demands, Work Hazards:

Must have organization, time management, communication, and interpersonal skills.

Must be able to respond rapidly to requests.

Hearing and speaking to exchange information.

Dexterity of hands and fingers to operate a computer keyboard.

Vision to read a variety of materials.

Sitting and standing for extended periods of time.

Bending at the waist, kneeling or crouching to file and retrieve materials.

Reaching overhead, above the shoulder and horizontally.

Ability to lift 25lbs.

Interrelations:

Contact with personnel within the district and with customers and vendors.

Will be working under the direct supervision of the Talent Services administrator to complete day-to-day tasks.

Will be working with a diverse population requiring the ability to handle all situations with tact and diplomacy.

Must understand and respond appropriately to customer needs and maintain a positive attitude with all customers and colleagues.

Expected to interact with all internal and external customers in a friendly, professional manner and provide quick, responsive customer service.

Employee Punctuality and Appearance:

In order for schools to operate effectively, employees are expected to perform all assigned duties and work all scheduled hours during each designated workday, unless the employee has received approved leave.

Any deviation from assigned hours must have prior approval from the employee’s supervisor or building administrator.

All employees are required to report to work dressed in a manner that reflects a positive image of Omaha Public Schools and is appropriate for their position.

Knowledge, Skills, and Abilities:

High school diploma or previous experience with records management.

Associate's degree or equivalent combination of experience and training, preferred.

PeopleSoft and Talent Ed experience preferred.

Strong knowledge of USCUS I-9 regulations and documentation requirements

Experience of the I-9 form and E-Verify system

Advanced skills in computer and technology systems.

Demonstrated technology skills with Microsoft Office Suite to include Office 365, Word, and Excel.

Outstanding oral and written communication skills

Detail-oriented with excellent analytical and problem-solving skills.

Ability to effectively manage time and a variety of responsibilities.

Knowledge of data privacy practices and laws.

Ability to communicate at a high level, both verbal and written.

Ability to deal with confidential matters.

Capable of working effectively and cooperatively with people from diverse ethnic and educational backgrounds.

Ability to organize, detail-oriented, and self-motivated.

Ability to perform a variety of tasks, changing assignments on short notice, performing under deadlines with pressure, and ability to work in a calm and efficient manner.

Ability to work as a productive team member.

Displays a significant degree of professionalism and confidentiality.

Ability to conform to proper standards of professional dress and appearance.

Terms of Employment

This position is treated as a full-time non-exempt classified position. The terms of your employment will be governed by applicable state laws regulating employment in a Nebraska public school and Board of Education policies, as those laws and policies may change from time to time. If your position is represented by a collective bargaining representative, then your employment will also be governed by a negotiated agreement between OPS and that collective bargaining representative.

The offer of employment is contingent upon:

Obtaining and providing verification of all licenses, certificates, and other requirements for the position (e.g., Paraprofessionals obtaining “Highly Qualified status,” etc.), as identified and maintaining all licenses, certificates, and requirements for your position throughout employment.

A background check that demonstrates to OPS that the background is acceptable for the position.

Verification of U.S. citizenship or legal authorization to work in the United States.

Successful completion of a pre-employment drug test (if required for the position offered).

Successful completion of a tuberculosis skin test (if required for the position offered).

Successful completion of a pre-employment medical examination to determine the ability to safely and effectively perform the essential functions of the position.

Omaha Public Schools does not discriminate on the basis of race, color, national origin, religion, sex (including pregnancy), marital status, sexual orientation, disability, age, genetic information, gender identity, gender expression, citizenship status, veteran status, political affiliation or economic status in its programs, activities, employment, and provides equal access to the Boy Scouts and other designated youth groups. The following individual has been designated to handle inquiries regarding the non-discrimination policies: Director, Office of Equity and Diversity, 3215 Cuming Street, Omaha, NE 68131. (531-299-0307)